I Plan It Logo

... so you don't have to!

Full-Service Conference &
Event Management

iPlanIt Meetings offers customized meeting management, robust technology solutions, affordable pricing and the finest customer service. We offer a personal approach, taking the time to fully understand your needs so we can collaborate as an extension of your team. We consider the work of iPlanIt to be more than just a professional venture. It is a reflection of our key values, our passion for the meetings industry and, most importantly, our desire to exceed expectations when it comes to a client’s meeting experience.

Our Services

Customized Meeting Management

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Site Selection & Contract Negotiations

We can help you research potential meeting sites, accompany you on site visits, and negotiate contracts to ensure you get the most value from your event package.

Online Registration & Housing

Make registration easy with a customizable database and registration site, attendee information tracking, automatic email notifications and payment facilitation.

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ONLINE CALL FOR PRESENTATION / ABSTRACT MANAGEMENT

We can create a customized site designed to accept and manage online abstract/paper submissions and presentations.

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Exhibitor & Sponsorship Management

We will work with venue, exhibit vendors and exhibitors to ensure proper set up and services including shipping, layout, registration and collateral.

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SPEAKER MANAGEMENT

We’ll fully manage all speakers for your event including preparing contracts, maintaining communication, assisting in travel arrangements and establishing all guidelines.

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CONFERENCE & EVENT LOGISTICS

iPlanIt will act as the main point of contact for the venue, all vendors and logistic items relative to the conference.

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ONSITE MANAGEMENT & EVENT STAFFING

We’ll help oversee all staff and/or volunteers, prepare and print name badges, and maintain full responsibility for ensuring all vendors, exhibitors, speakers and attendees are where they need to be at the right times.

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Post Conference

iPlanIt can create and facilitate conference evaluations and compile all data and feedback about the event, breakouts, speakers and more.

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Association Management

iPlanIt can support associations in a variety of areas including office management/administration, member services, board/committee support, accounting/financial services, and governance.

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Our Technology

Ensuring your Meeting Runs Smoothly

iPlanIt uses state-of-the-art event planning and management software to help facilitate a variety of essential activities before, during and after the conference. Our customizable online registration platform will ensure attendees can register quickly and efficiently for the event. Our online call for presentations provides the client with an easy way to gather and organize speaker presentations. Finally, our conference mobile app makes it easy for attendees to understand the schedule each day and update them with any changes.

Past Projects

CancerCon

Produced by Stupid Cancer, CancerCon is the annual, international gathering of the young adult cancer movement. CancerCon brings together patients, survivors, caregivers, advocates, and activists, along with oncology team professionals and the healthcare industry through a shared goal of improving young adult cancer health outcomes. We have worked with this organization from 2011 to present.  Attendance has grown from approximately 350 to 650 attendees.

Services We Provided Included:

YOU MADE OUR LIFE SO MUCH EASIER.

“I know we still have a few things to finish, but you two rock! I don’t know how we ever did it without you. Thanks!”

Karen, BA, MHSA

Senior Patient Services Manager

SINCERELY APPRECIATED!

“Tammy, You have been phenomenal!  Thank you so much for the quick turnaround and outstanding support and communication through the process!”

Lisa, Vice President

Merchant Services

EXCELLENT!

“I always cringe when someone will send an email on my behalf because they rarely represent my cause they way I see it. You nailed it. Not easily done - especially considering the circumstances of Day One of the conference. Thank you!”

Jason

CLIENT, MEETING MANAGER